SCOPE OF SERVICES

The Hoof Trimmers Association (HTA) is seeking to award a contract for printing services. HTA may provide artwork and ready-to-print files or may request printer to provide layout services. All printing services are subject to approval by the Contractor and HTA prior to final printing. Electronic samples of the documents may be accessed via Dropbox at: https://www.dropbox.com/sh/p37vur40fzm1ib3/AABF5a0ZnqLG_jTUmcOdpg-7a?dl=0

A.  Conference Brochures (Color)

Frequency: Every 18 months

Print Size: 11 x 17

Finish Size:  8.5”x 11”

Stock:  Semi-Gloss paper. Different stocks/weights may be proposed.

Project: 12 pages (3 - 11 x 17 double sided sheets). Folded in half with interior center staple 2x (saddle stitch) Final product is booklet in portrait orientation. Color cover and interior, two-sided, full color, bleed.

Mailing: Mailing list to be provided to printer for preparation and execution of mailing.

Please provide quotes for the following quantities: 500 / 1,000

B.  Newsletter (Color)

Frequency: Quarterly

Print Size: 11 x 17

Finish Size:  8.5”x 11”

Stock:  Semi-Gloss paper. Different stocks/weights may be proposed.

Project: 24 pages (6 - 11 x 17 double sided sheets). Folded in half with interior center staple 2x (saddle stitch) Final product is booklet in portrait orientation. Color cover and interior, two-sided, full color, bleed.

Mailing: Mailing list to be provided to printer for preparation and execution of mailing.

Distribution: Newsletters are to be mailed not later than the 20^th day of the 3^rd month of the calendar quarter.

Please provide quotes for the following quantities per printing: 500 / 1,000

C.   Membership Brochure (Color)

Frequency: Varies

Print Size: 11 x 17

Finish Size:  4.25”x 11”

Stock:  Semi-Gloss paper. Different stocks/weights may be proposed.

Project: 1 - 11 x 17 double sided sheet. Folded in half to 8.5 x 11 then half again to 4.25 x 11. Final product is portrait orientation. Color cover and interior, two-sided, full color, bleed.

Please provide quotes for the following quantities per printing: 500 / 1,000 / 2,500 / 5,000

All quotes should be itemized and include all costs for the following:

• Production/setup costs (One electronic proof)
• Production timeline
• Materials (e.g. paper, cardstock, ink, etc.)
• Sales Tax
• Mailing or Shipping/delivery as appropriate
• Discounts for nonprofit organization (if available)
• If available, please also provide “reprint” rates for future orders of the same brochure/file.

PROPOSAL DUE DATE

One (1) copy of your proposal must be received at HTA's Administrative Office, 5014 FM 1500, Paris, TX 75460 by 4:00 p.m. Monday, May 27, 2019 to the attention of Jolie Estes, Executive Director (jolie@hooftrimmers.org).